Location: Remote
Contract: Full-time, long-term
Requirements
3+ years of success as a Personal or Business Assistant
Languages: German B2-C1 and English B2
Fluency in Ukrainian or Russian language
Superb time management, confidentiality, and proactive mindset
Stress-resistant with a strong “get things done” approach
Skillful typing, note-taking, and recordkeeping abilities
Discretion, diplomacy, and a problem-solving mindset
Exceptional verbal and written communication skills
Multitasking and prioritization superpowers
Nice-to-have
Ability to anticipate needs and create a convenient life
Positive attitude, coupled with an appreciation for art, cuisine, and travel
Mastery of office tools: Outlook, Microsoft Office, Notion, Asana, AI tools
Passion for personal growth and well-being
Understanding of business etiquette
Personality
You're a natural caretaker who loves to make things easier for others
You understand people, knowing when to listen and when to act
You find order in chaos, with a razor-sharp eye for detail
You thrive in fast-paced, ever-changing environments
You express yourself with clarity and precision
Are you ready to apply your talents?
You’ll support a CEO who has spent decades running successful IT company in Germany. Beyond her role as a dynamic business lady, she’s a devoted mother, supportive wife, and loving daughter. Open-minded and passionate, she embodies both professional excellence and personal warmth
Responsibilities
All-encompassing support—gracefully managing different tasks, allowing CEO to navigate her dynamic life with ease and focus on making an even greater impact
Act as the key point of contact between CEO, employees, partners, and clients
Organize personal tasks, such as medical appointments, training, kids' activities, household chores, and booking
Coordinate with other departments and external contacts via email, Teams, and messengers
Ensure CEO’s participation in meetings, with concise minutes and follow-ups
Run meetings with clients and contractors, acting as CEO's representative
Manage CEO’s ever-changing Calendar and ensure key priorities are met
Prioritize and organize incoming information accurately and efficiently
Manage incoming inquiries on LinkedIn, replying when necessary
Arrange travel arrangements and create detailed itineraries
Draft emails, presentations, and reports on behalf of CEO
The Offer
Base salary: €1200 — €1500 + Bonuses for project milestones
Bureaucracy-free environment where your input truly matters
Possibility to develop yourself in project management across various domains such as Business Development, Education, Production, Grants, and IT/AI, with potential transition into a Project Manager role
Opportunities to attend industry events, conferences, and seminars
A network-style culture that makes communication easy and direct
Ample opportunities for personal and professional growth
Fun, memorable corporate events and activities
20 paid vacation days + weekends and holidays
Work-from-home opportunity
100% paid sick leave
About the Company
We are a German-based IT firm specializing in digital solutions with over 20 years of leadership. Our culture is built on freedom, creativity, and a flat organizational structure, where every team member’s ideas are valued. Our mission? Unlocking business potential through the synergy of technology and human talent
Let’s Get to Know You!
How many years of experience do you have as an Assistant?
What is your proficiency level in German and English?
What makes you the perfect fit for this role?
What other languages do you speak?
What are your salary expectations?
Where are you currently based?
Send your CV + answers to: recruitment@lifes-vision.com
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